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Publication Scheme

This guide to information outlines the seven classes of information that we will routinely publish through the publication scheme.

The information outlined in our publication scheme will be provided mainly on the website. Where information cannot reasonably be made available on the website or where an individual does not wish to access via the website, alternative means will be considered.

The Welsh Health Specialised Services Committee is hosted by Cwm Taf Morgannwg University Health Board, as such, some of the information linked within our publication scheme is provided by Cwm Taf Morgannwg University Health Board.

Who we are and what we do

Organisational information, locations and contacts, constitutional and legal governance

1.    How fit into NHS Structure

2.    Organisational Structure

3.    List of information relating to Key organisations which the authority works in partnership.

4.    Senior Staff & Board Members

5.    Location & Contact details for all public-facing departments

What we spend and how we spend it

Financial information relating to projected and actual income and expenditure, tendering, procurement and contracts

1.    Finance Statements, budgets & Variance Reports

2.    Finance Audit Reports

3.    Capital Programme

4.    Scheme of Delegation

5.    Senior Staff and Board members’ allowances and expenses

6.    Staff Pay and grading Structures

7.    Funding

8.    Procurement and tendering procedures

9.    Details of contracts currently being tendered

Our Priorities and how are we doing

Strategy and performance information, plans, assessments, inspections and reviews

1.    Annual report

2.    Annual business plan, including commissioning

3.    Targets, aims and objectives

4.    Strategic Direction (ICP)

5.    Performance against Targets/KPI/performance management information

6.    Quality & Safety Reports

7.    Structured assessments and standards for healthcare service in Wales

8.    Annual Quality Statement

9.    Annual Governance Statement

10. Caldicott Principles in Practice (CPiP)

11. Caldicott Assessments and Improvement Plan

12. Audit reports

13. Privacy impact assessments

How we make decisions

Decision making processes, internal criteria and procedures, consultations

1.    Board Papers

2.    Patient & Public Engagement

3.    Public Consultations

4.    Internal Communications guidance and criteria used for decision making (i.e. process systems and key personnel)

Policies and Procedures

Current written protocols for delivering our functions and responsibilities

1.    Policies and Procedures relating to the conduct of business and the provision of services

2.    Health and Safety

3.    Policies and procedures relating to human resources including recruitment and employment policies

4.    Equality and Diversity Policies

5.    Equality Scheme

6.    Equality Impact Assessments

7.    Welsh Language Scheme in accordance with the Welsh Language Act 1993

8.     Standing financial instructions / procedures

9.    Standing orders

10. Complaints and other customer service policies and procedures

11. Data protection / records management / Caldicott Guardian

12. Estates management

13. Charging regimes and policies

Lists and Registers

Information held in registers required by law and other lists and registers relating to the functions of the authority

1.    Any information the authority is currently legally required to hold in publicly available registers

2.    List of main contractors/suppliers

3.    Asset registers

4.    Information asset register or equivalent

5.    CCTV

6.    Any register of interests kept in the authority

7.    Register of Gifts and Hospitality provided to Board members and senior personnel

8.    Disclosure log

The Services we offer

Advice and guidance, booklets and leaflets, transactions and media releases. A description of the services offered

1.     Clinical services provided and /or commissioned

2.     Non-clinical services

3.    Services for which the authority is entitled to recover a fee together with those fees

4.    Patient information leaflets and other booklets and newsletters

5.    How to make a complaint; the Putting Things Right arrangements in Wales

6.    Advice and guidance

7.    Corporate communications & media releases

If the information you require is not included within the Publication Scheme you may wish to submit a Freedom of Information request. If you require further information about the publication scheme or require information in an alternative language or format please use the contact form.